Department of Mechanic, Electronic and Hi-Tech Industry Ministry of Commerce, P.R.C
The Bidding Documents for ICB Procurement of Mechanic & Electronic Products（2008）
(Volume One)
Table of Contents
Volume One
Section 1. Instructions to Bidders 7
A. Introduction 7
1. Source of Funds 7
2. Tendering Agent and Eligible Bidders 7
3. Eligible Goods and Services 7
4. Cost of Bid 8
B. The Bidding Documents 8
5. Compilation Principle and Content of Bidding Documents 8
6. Clarification of Bidding Documents 8
7. Amendment of Bidding Documents 9
C. Preparation of Bids 9
8. Language of Bid 9
9. Documents Comprising the Bid 9
10. Compilation of Bid 9
11. Bid Prices 10
12. Bid Currencies 11
13. Documents Establishing Bidders Eligibility and Qualifications 11
14. Documents Establishing Goods Eligibility and Conformity to Bidding Documents 11
15. Bid Security 12
16. Period of Validity of Bids 13
17. Format and Signing of Bids 13
D. Submission of Bids 13
18. Sealing and Marking of Bids 13
19. Deadline for Submission of Bids 14
20. Late Bids 14
21. Modification and Withdrawal of Bids 14
E. Opening and Evaluation of Bids 15
22. Opening of Bids 15
23. Bid Evaluation Committee and Evaluation Method 15
24. Preliminary Examination 15
25. Conversion to Single Currency 17
26. Evaluation and Comparison of Bids 17
27. Determination of Final Evaluated Bid Prices 20
28. Contacting the Tendering Agent and the Tenderee 20
F. Award of Contract 20
29. Check before Contract Award 20
30. Award Criteria 20
31. Registration on Website and Publication, Query of Evaluation Result 20
32. Right to Reject Any or All Bids 21
33. Registration on website and Notification of Award 21
34. Signing of Contract 21
35. Performance Security 21
36. Service Charge for Bidding 21
Section 2. General Conditions of Contract 25
1. Definitions 25
2. Application 25
3. Country of Origin 25
4. Standards 26
5. Use of Contract Documents and Information 26
6. Intellectual Property Rights 26
7. Performance Security 26
8. Inspections and Tests 27
9. Packing 28
10. Marking for Shipment 28
11. Terms of Shipment 28
12. Shipping Advice 29
13. Delivery and Documents 31
14. Insurance 31
15. Transportation 32
16. Incidental Services 32
17. Spare Parts 33
18. Warranty 33
19. Claims 33
20. Payment 34
21. Prices 34
22. Change Orders 34
23. Contract Amendments 35
24. Assignment 35
25. Subcontracts 35
26. Delays in Suppliers Performance 35
27. Liquidated Damages 35
28. Termination for Default 36
29. Force Majeure 36
30. Termination for Insolvency 36
31. Termination for Convenience 37
32. Resolution of Disputes 37
33. Governing Language 37
34. Applicable Law 37
35. Notices 37
36. Taxes and Duties 38
37. Effectiveness of the Contract and Miscellaneous 38
Section 3. Contract Form 41
Form Ⅲ-1 Form of Contract Agreement 41
Form Ⅲ-2 Form for Performance Security 43
Form Ⅲ-3 Bank Guarantee Form for Advance Payment 44
Form Ⅲ-4 Specimen of Letter of Credit 45
Section 4. Formats of Bids 51
Form Ⅳ-1 Bid Form 51
Form Ⅳ-2 Summary Sheet for Bid Opening 53
Form Ⅳ-3 Bid Schedules of Prices 54
Form Ⅳ-4 Brief Description of the Goods 56
Form Ⅳ-5 Responsiveness/Deviation Form for Technical Specifications 57
Form Ⅳ-6 Responsiveness/Deviation Form for Commercial Terms 58
Form Ⅳ-7 Form for Bid Security 59
Form Ⅳ-8 Form for Power of Attorney 60
Form Ⅳ-9 Qualification Documents 61
FormⅣ-9-1 Statement Concerning Qualification 62
FormⅣ-9-2 Manufacturers Qualification Statement 63
FormⅣ-9-3 Trading Companys or Agents Qualification Statement 66
FormⅣ-9-4 Letter of Authority from Manufacturer 68
FormⅣ-9-5 Certificate 69
Volume Two (Bound Separately)
Section 5. Invitation for Bids
Section 6. Bid Data Sheet
Section 7. Special Conditions of Contract
Section 8. Schedule of Requirements and Technical Specifications
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